Staff

CAMPUS COVID POLICIES

Link to Campus COVID Policies

Return to Campus Training and Testing

Return to Campus Training

Employees who have not already completed the Return to Campus Training should complete the training PRIOR to coming back to campus in January. Access the training at https://www.rice.edu/canvas.

Testing

Unvaccinated employees are required to test weekly when coming to campus. For more information, click here.

Daily Checklist

Return to Campus General

Who should I talk to if I am concerned about returning?

Each employee is encouraged to talk with their supervisor first. If employees have concerns after doing this, employees and/or supervisors can contact Human Resources for guidance. Please reach out to HRBP@rice.edu.

What PPE is being provided for Rice employees?

Face mask guidance and other PPE guidelines are available here.

How will I know when I can return to work on campus?

Each employee should work with their supervisor to develop their employee work plan, which is based on the needs of each area and the circumstances unique to each employee.

What is the process for requesting accommodations due to COVID-19?

We encourage employees to have a conversation with their supervisors about their job and needs. In most circumstances, supervisors and employees can determine which informal accommodations to provide where the employee's needs and the department needs can be met. If the employee is requesting accommodation due to their own medical condition, and they do not wish to discuss their need with their supervisor, the employee should request a formal ADA accommodation by completing this form.

Informal accommodations NOT due to an employee's own medical condition should be discussed directly with their supervisor.

Is there child care assistance available?

Rice provides eligible faculty and staff access to several benefits provided by Bright Horizons. Visit the Benefits page at people.rice.edu or email benefits@rice.edu for more information.

General Information

Can employees work remotely? Are there resources and tools for guidance?

The university is open and requires some Rice employees physically on campus to provide services to our community. However, every effort should be made to provide opportunities for remote work for staff. Unfortunately, some job duties simply cannot be performed remotely. Employees should discuss their situation directly with their supervisor for clarification on remote work and special pay codes related to COVID-19.

For normal paid time off, employees should follow the procedure as they do typically. This policy can be reviewed at https://policy.rice.edu/405.

Working Remotely – Staying Connected and Productive

Tips for Working Remotely

From IT:

  • Setup VPN and Duo – connecting to Rice network and accessing Rice resources
  • Computer equipment requirements: Rice-owned or personal – is it ready for remote teaching?
  • Setup your Cisco VoIP phone for Single Number Reach
  • Guidelines to working remotely
  • Quick links to remote working tools – email, VPN, Zoom, Canvas, Library Journal, etc.

Zoom – Collaboration/Online Meeting Tool: https://kb.rice.edu/84808

  • Setting up your account – For those that have not used Zoom before, you should have received a Zoom invitation to confirm the new account that has been provisioned for you. Please click the accept link and login to your account. If you already are a Zoom user no action is required.
  • All Rice Faculty, Staff, and Graduate Students have been granted a Professional license which provides for up to 100 attendees and a maximum of 24-hour session duration. Undergraduate Students have been provisioned with a Zoom Basic license.
  • For meetings with over 100 attendees, you may request a Webinar License from the OIT Helpdesk and these will be granted by priority need.
  • Joining or Hosting a Zoom meeting session – https://kb.rice.edu/67469

Cisco VoIP Phone:
Single Number Reach: https://kb.rice.edu/98804

  • Single Number Reach will allow you to set up an additional phone number (such as your mobile phone) that will also ring when your office line is called.
  • Scheduling when this feature is active is optional.

Call Forwarding: https://kb.rice.edu/77512

  • Forward all calls to Voicemail or another number

Remote Access to Voicemail: https://kb.rice.edu/64041

You may access your office phone voicemail remotely by calling 713-348-3000 and follow prompts

Other Resources:

Should I be concerned about interacting with people from a certain country?

Fear and anxiety about a disease or illness can lead to social stigma toward people, places or things. For example, stigma and discrimination can occur when people associate a disease, such as COVID-19, with a population or nationality, even though not everyone in that population or from that region is specifically at risk for the disease. While safety precautions must be taken during a widespread public health concern, recognize when students, employees, etc. are being treated unfairly and demonstrate our commitment to the Rice values and inclusion by taking the proper steps to intervene and report such treatment.

Helpful Resources