Personal Protective Equipment

How to acquire masks:

Rice University has purchased a supply of masks for our employees and students to wear when in public. Due to the limited nature of masks currently available, department directors should prepare and submit requests for enough masks for their employees who are working on campus, to wear one mask per workday for a two-week period. If an employee has a personal mask they are bringing with them, this is an acceptable substitute. If an employee is working alone in an office at least six to eight feet away from others, a mask should be worn when outside the office area where contact with others could be possible. Some employees may be able to use a mask for more than one day if it's only needed to be worn part-time.

Requests should be submitted through the following process:

Note: Orders not picked up within 24 hours of notification will be re-shelved.

To complete a request for masks or other Personal Protective Equipment (PPE), please complete the following steps:

  1. Click on the button below to access the FE&P FAMIS work order system:

    Submit Work Order
  2. A customer can request PPE through a work order by choosing “SAFETY” as the type and “PPE”-COVID as the sub-type.
  3. After clicking OK, an order form is displayed. Complete the order form by requesting the type and quantity of PPE. Most departments will be requesting disposable or cloth face masks. Please put the location for delivery and a recipient contact into the order form.
  4. After they fill-out the request, a work order# is created.
  5. Masks will be delivered to the location requested and signed for by the receiving department. It is the departmental responsibility to distribute masks to employees. Individual requests for masks will not be fulfilled through this process, and need to work through the department/division director.

When to wear PPE :

Face Masks:

All employees, students, contractors, and visitors on Rice’s campus must cover their mouth and nose with a face mask as outlined in the updated face-covering policy on 11/09/2020. This is an important precaution to protect others — you may have the virus and not know it because you have no symptoms. The CDC states that there is growing evidence of the importance of wearing a mask, for both protecting you and others. The face-covering policy on campus has been updated to require not just any face covering, but specifically, face masks. A face mask must be multilayered, fit snugly against the sides of the face and under the chin without gaps, and completely cover the nose and mouth. It is preferable to have a moldable nose piece and adjustable ear straps to ensure a snug fit. The CDC offers this guidance on maximizing fit for cloth and medical procedure masks.

Maximizing Fit for Cloth and Medical Procedure Masks to Improve Performance

Among the face coverings that are not acceptable under the updated policy are masks made of single-layer material, gaiters, masks with valves, bandanas or any other face covering that does not fit properly and leaves gaps.

Face shields and eye protection offer extra protection and they’re always a good idea, but on the Rice campus, they must be accompanied by a face mask. (Exceptions may be granted by the CMT and the Provost for special teaching circumstances.)

Face masks must be worn indoors and outdoors at all times except:

  • Indoors – When you’re alone in your own enclosed office, which is used only by you, or when you’re in your own residential dorm suite.
  • Outdoors – When you’re alone in your personal vehicle, or when you’re eating or drinking (although while you’re eating or drinking, you must stay at least six feet away from others).

Wear a Mask, Please


  • Gloves should be worn by healthcare workers, RUPD, those handling chemicals outside a lab setting, food service workers
  • Gloves should be worn at any time an employee will be handling chemicals or may have the potential to be exposed to a virus or bodily fluids. This could include researchers, RUPD, Recreation and Wellness Center staff, athletic trainers, healthcare workers, and jobs that require the use or mixing of chemicals.

Other forms of Protective Measures:

Engineering Controls:

  • Plexiglas shields for front-facing offices and buses
  • Serving/selling food – packaging differently, and/or serving differently

Administrative Controls:

  • Staggering appointments
  • Staggering working hours for employees
  • A limited number of employees in work areas