From the DGPS Office: Clarification of academic accommodations for Fall 2020 coursework

Clarification of academic accommodations for Fall 2020 coursework

Sent: Weds. Jan. 6, 2021, 12:03 p.m.

Dear Graduate Students, 

We write to clarify the original Faculty Senate motion, approved, November 18, 2020.  The text can be found in Dean Matsuda’s November 24th email and below.  

Students are advised to discuss the implications of a late drop vs.a lower than desired grade with their advisors, directors of graduate study, and other stakeholders prior to initiating a drop with the Office of the Registrar.  Dropping courses this semester may extend a student’s time to degree or increase their future courseloads.  Students are also not protected from dismissal or probationary action for failure to make adequate academic progress during the Fall 2020 semester. 

Please note that the Faculty Senate did not impose a limit on the number of courses that can be dropped.  This accommodation also means that no endorsements or approvals from instructors, advisors, or the Office of Graduate and Postdoctoral Studies normally required for a late drop are required in the Fall 2020 semester.  International students will require the approval of OISS prior to any late drop being processed. No faculty or GPS approval is required to move to part-time nor to drop all courses, though if dropping the course moves you below full-time status or to zero credit hours, it could have complications for financial aid or for visa status, so be sure to check with relevant people. 

To initiate the “late drop”, students should complete the Special Registration Form, check the "Late Drop” box, and then submit the completed form to the Office of the Registrar at e-mail: registrar@rice.edu. For Fall 2020 degree candidates the deadline to drop a course is Wednesday, January 6, 2021; for all other students the deadline is Wednesday, January 13, 2021.

The text of the approved motion was:

"For Fall 2020 courses, all Rice students in all programs will have until after the conclusion of the term to drop a course. For Fall 2020 degree candidates the deadline to drop a course is Wednesday, January 6, 2021; for all other students the deadline is Wednesday, January 13, 2021. For these late drops occurring after October 30, 2020 (the previously extended drop deadline), the drop will be considered a “rare situation” as defined in the General Announcements and will be noted by an “NG" on the transcript. Due to the potential negative impact of late drops on visa status, all international students (F and J visas) must receive prior approval from the Office of International Students and Scholars before the Office of the Registrar will process a late drop for an international student."

From the general announcements, the grade NG (No Grade) "signals that no credit was granted for the course. As a non-punitive grade, the NG is applied administratively and used in rare situations.” If you use this late drop option, you will not get credit for the course and the course will not factor into your GPA, but the course will remain on your transcript with an “NG” grade. 

If that course or the credit hours are required for your degree, you’ll need to retake the course or the credit hours prior to your degree conferral.  

Best, 

Office of Graduate and Postdoctoral Studies
Rice University

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On Tue, Jan 5, 2021 at 11:10 AM Office of the Registrar <reg@rice.edu> wrote:

From the Office of the Registrar (OTR) . . . . 

 

ATTN:  ALL STUDENTS THAT COMPLETED FALL 2020 COURSES

 

This is a reminder of the Fall 2020 academic relief accommodation that was approved by the Rice University Faculty Senate on November 18, 2020.  "For Fall 2020 courses, all Rice students in all programs will have until after the conclusion of the term to drop a course. For Fall 2020 degree candidates the deadline to drop a course is Wednesday, January 6, 2021; for all other students the deadline is Wednesday, January 13, 2021.

PLEASE NOTE: To initiate the Late Drop*, please complete a Special Registration Form, available at:

     https://registrar.rice.edu/students/special-registration

To request the Late Drop*, on the Special Registration Form, please check the "Late Drop" box and submit the completed form to the Office of the Registrar at e-mail: registrar@rice.edu

* Note: International Students will need approval from OISS before any Late Drop can be processed.

The accommodation is referenced in the Fall 2020 Academic Calendar:  

     https://registrar.rice.edu/calendars/Fall-Semester-2020

More on the Faculty Senate-approved motion can be found at:

     https://registrar.rice.edu/news/fall-2020-academic-accommodation-11182020

Questions?  Please contact the Office of the Registrar at registrar@rice.edu

Thank you . . .