COVID-19 Testing and Contact Tracing Updates

COVID-19 response weekly update

Dear colleagues,

As we prepare for a significant student, faculty and staff return to campus this coming Monday, Jan. 24, we write to share with you several new ways the Crisis Management Team is working to streamline COVID testing and the contact tracing process on campus. Please review the new processes as well as several updates listed below:

REMINDER: Weekend Testing. There will be weekend testing on Jan. 22 and 23 for students returning to campus. Please remember to schedule an on arrival test and a follow-up test three to five days later. Appointments fill up quickly so please schedule early. Employees returning to campus are encouraged to do the same. To sign up for a test visit /schedule-test:

NEW: Self-Sign Up Symptomatic Testing. The Crisis Management Team is working on rolling out self-sign-up symptomatic testing beginning Monday, Jan, 24, and will be available in the appointment scheduler the evening of Jan. 21. This new option will be found in the same test scheduling system that is used to schedule your regular COVID tests. When scheduling a test, you will be asked if you have COVID-like symptoms. If you indicate that you do, only the symptomatic test options will be visible to you. Anyone experiencing COVID-like symptoms should only test at the symptomatic testing location.

NEW: COVID Report Form. We have modified the process of contact tracing to a more automated system. We will be transferring from the current health report form to a new COVID Report Form next week. This form will walk you through a series of questions in order to provide you with documented instructions on how to proceed without having to wait on a call from the Contact Tracing Team. An email of instructions will be sent to you and will also be available in the Veoci portal for reference. We anticipate this form will go by mid-next week. The link to this form will be found on coronavirus.rice.edu. You will be required to use this form to report the following COVID circumstances:

  • You have received a positive test,
  • Are experiencing symptoms of a COVID-like illness,
  • Believe you have been exposed to someone who has COVID-19.

* Users must be diligent in checking test results and completing the COVID Report Form in a timely manner within this new format (if positive).

REMINDER: Upcoming Vaccine Clinic. A reminder that the next vaccine clinic is scheduled to take place on campus in the RMC Grand Hall Thursday, Feb. 3, for second dose and booster shots. We are aware that the Houston Health Department (HHD) registration site is currently down. HHD is working to have the site operational as soon as possible. Please be assured that even if there is a delay in the registration, walk-ins for the second or booster will be accepted. Details for this clinic are available here.

REMINDER: Update Vaccine Status. Individuals who still need to update their vaccine information should do so via the following instructions:

  • Go to the appropriate vaccine form link:
  • Complete the Rice SSO login information,
  • Instead of starting a new form, scroll down and click on your previous entry,
  • From there, please find an edit button in the bottom right-hand corner,
  • The booster section should be at the very bottom,
  • Enter the date of the booster,
  • Upload a new version of your card with the booster noted,
  • After loading booster information and a new card image click the bottom right-hand submit button.

REMINDER: KN95 Masks. Our KN95 mask inventory has been depleted. We expect to receive another shipment in the coming week. All pending requests will be filled on Jan. 24. After an order is received and is ready for pick up, they will only be held for 48-hours while waiting on pick up. After 48 hours, the order will be restocked and used to fill other orders. Orders should only be picked up only after confirmation has been received.

As always, The Crisis Management Team sincerely appreciates all of the support and cooperation the campus community has demonstrated throughout this unprecedented time.

~Crisis Management Team