Event Resources

COVID Events Policy:

Rice events and gatherings will be limited indoors to 50 or the COVID occupancy (in accordance with modified space capacities) and outdoors to 50 (includes all attendees, staff and vendors). To host an event larger than 50 outdoors, submit a request to hollie.evans@rice.edu. This policy applies to Rice events on and off campus until further notice.

To help with contact tracing, events will be required to capture RSVP's for all events and keep the records until the end of the semester. There are several RSVP tools available to the Rice community. More information on how to access these and other tools is located in the Event Planner Guidance. 

COVID Visitor Policy:

Visitors are expected to follow the same policies and safety guidelines as the other members of the Rice community. As an important precaution to protect the Rice community, everyone on campus, including visitors, is required to wear a cloth face cover as defined by the Center for Disease Control (CDC) and as delineated below:

  • Indoors: Face coverings must be worn indoors at all times with the exception when you are eating or drinking but you must stay at least six feet away
  • Outdoors: Face coverings should be worn outdoors when you cannot maintain 3 feet physical distancing from others. 

Additionally, while on the Rice campus all visitors should practice physical distancing (also known as social distancing), whenever possible, and stay at least six feet away from other people. Before coming to campus, all visitors should check their temperature and monitor for possible symptoms. If ill, they must stay home and avoid coming to campus until they are well. 

Event Resources:

Temporary Tent Usage and Guidelines:

The enclosed PCF tents and open-air tents on campus are prioritized for academic use and then student and department event use. Availability and hours are listed below with the process to request a tent for approved use. 


  • Academic Use - Monday through Friday, 7 am to 6:30 pm 
  • Student and Department Event Use - Monday through Friday, 6:30 pm - Midnight and Saturday - Sunday 7 am - 12 am

To reserve a tent you must log-in to rooms.rice.edu and submit the "Request an outdoor space" form and include a detailed plan on usage. The occupancy is a maximum of 50 at any time in the PCF tents, 25 under the open-air tents, 50 all other outdoor spaces and you must practice physical distancing (6 ft apart).

Summer Activities, Events and Camps

Summer activities on campus are back this summer with approval from the Crisis Management Team. All groups planning to host an event, camp or program must submit it through the approval process and attend one of the five trainings before the end of the Spring semester. 

To register your summer activity complete the following form: 

Additional information about the COVID protocols and requirements for summer activities can be found in our CMT Summer Guidance Document.

If you missed one of the zoom training sessions you can watch one here: https://catalog.rice.edu/courses/cmt---summer-2021-activities-workshop